Administrative Assistant
Do you want to be part of a team of caring professionals who create a positive learning environment for kids?Join our Minnick Schools staff to help make a positive impact on the lives of students who have experienced challenges.
Our Administrative Assistant for Minnick Schools is primarily responsible for providing administrative support to the school administrator and school staff using knowledge about the functions of the school operations and performing tasks to assure effective day to day operations.
You will frequently interact with individuals both internal and external to the agency and be called upon to assist individuals with projects and tasks as assigned.
MINIMUM EDUCATION, TRAINING, REQUIREMENTS AND PREREQUISITES High School or GED DiplomaHigh school diploma or equivalentof tow-four years' experience.
Experience in aschool or humanagency preferred.
Microsoft Office proficiency and good working knowledge of computer applications including word processing, spreadsheet, database and presentation software.
Valid VirginiaDriver'sLicenseand proof of insurance.
Satisfactory Driving Record in compliance with Driver Requirement Policy.
Access to a personal vehicle.
Knowledge of business office operations and administrative clerical operations.
Ability to actively promote and personally observe safety and security procedures and use equipment and materials properly.
Knowledge of and ability to comply with school licensure regulations and accreditation standards.
Ability to maintainoffice and studentrecords, prepare reports and required paperwork according to licensing and agency requirementsin a timely manner.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
May be required to perform any of the following duties:
Scheduleand maintaincalendar of appointments;coordinatemeetings, interviews, events and other similar activitiesassigned byadministrator.
Prepareand distributebusiness correspondence (often using word processing, spreadsheet, and presentation computer software)via multiple avenues including fax, postal service, e-mail,electronic scans,etc.
Maintainconfidential filesnoting any missing documents and notifying administration.
Maintain confidential student records in a timely manner and follow up with school divisions when information from the record is missing.
Maintain daily student attendance and prepare reports as needed instudent database.
Ensure student billing is correctly processed and submitted on time.
Accurately prepare school credit card(s) and submit by deadline.
Receive student applications and insure delivery to administration upon receipt.
Maintain office supplies list, purchase inventory and stock office supplies and products.
Order and receive deliveries as needed.
Preparemeeting minutes, meeting notes and internal support materials.
Assist the administrator in preparing for the Virginia Department of Education audit and the Virginia Association of Independent Special Education Facilities accreditation visit.
Process all new hire paperwork within indicated timeframe and ensure new hire is onboarded correctly.
Respond to employee requests andanswer employee questionswithin the scope of knowledge and responsibility.
Ensure phone calls areanswered anddirected accordingly.
Receive and greetguests in a professional, friendly, and hospitable manner.
Assist with maintaining the inside of the building according to established procedures andbuilding upkeep.
Maintain updated copies/files of needed forms.
Prepare,sort and distributemail; receive packages andmake trips to the post office as needed.
Perform other related duties as required and assigned.
Work Schedule:
Monday-Friday, 8:
00AM-4:
00PMWhy you'll love working at enCircle:
We offer a competitive salary starting at $16.
50 per hour plus an exceptional benefits package including:
Health, Dental and Vision Insurance 401(k) and 401(k) Matching Employee Assistance Program, including Access to Chaplain Services Educational Assistance Program STD, LTD, Life, and AD&D Insurance Generous PTO and Paid Holidays Retention Bonus Cell Phone Reimbursement Unlimited Access to Premium Calm App for Staff plus Friends and Family Early access to paid wages with PayActiv Recommended Skills Administration Auditing Billing Databases Friendliness Microsoft Office Estimated Salary: $20 to $28 per hour based on qualifications.
Our Administrative Assistant for Minnick Schools is primarily responsible for providing administrative support to the school administrator and school staff using knowledge about the functions of the school operations and performing tasks to assure effective day to day operations.
You will frequently interact with individuals both internal and external to the agency and be called upon to assist individuals with projects and tasks as assigned.
MINIMUM EDUCATION, TRAINING, REQUIREMENTS AND PREREQUISITES High School or GED DiplomaHigh school diploma or equivalentof tow-four years' experience.
Experience in aschool or humanagency preferred.
Microsoft Office proficiency and good working knowledge of computer applications including word processing, spreadsheet, database and presentation software.
Valid VirginiaDriver'sLicenseand proof of insurance.
Satisfactory Driving Record in compliance with Driver Requirement Policy.
Access to a personal vehicle.
Knowledge of business office operations and administrative clerical operations.
Ability to actively promote and personally observe safety and security procedures and use equipment and materials properly.
Knowledge of and ability to comply with school licensure regulations and accreditation standards.
Ability to maintainoffice and studentrecords, prepare reports and required paperwork according to licensing and agency requirementsin a timely manner.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
May be required to perform any of the following duties:
Scheduleand maintaincalendar of appointments;coordinatemeetings, interviews, events and other similar activitiesassigned byadministrator.
Prepareand distributebusiness correspondence (often using word processing, spreadsheet, and presentation computer software)via multiple avenues including fax, postal service, e-mail,electronic scans,etc.
Maintainconfidential filesnoting any missing documents and notifying administration.
Maintain confidential student records in a timely manner and follow up with school divisions when information from the record is missing.
Maintain daily student attendance and prepare reports as needed instudent database.
Ensure student billing is correctly processed and submitted on time.
Accurately prepare school credit card(s) and submit by deadline.
Receive student applications and insure delivery to administration upon receipt.
Maintain office supplies list, purchase inventory and stock office supplies and products.
Order and receive deliveries as needed.
Preparemeeting minutes, meeting notes and internal support materials.
Assist the administrator in preparing for the Virginia Department of Education audit and the Virginia Association of Independent Special Education Facilities accreditation visit.
Process all new hire paperwork within indicated timeframe and ensure new hire is onboarded correctly.
Respond to employee requests andanswer employee questionswithin the scope of knowledge and responsibility.
Ensure phone calls areanswered anddirected accordingly.
Receive and greetguests in a professional, friendly, and hospitable manner.
Assist with maintaining the inside of the building according to established procedures andbuilding upkeep.
Maintain updated copies/files of needed forms.
Prepare,sort and distributemail; receive packages andmake trips to the post office as needed.
Perform other related duties as required and assigned.
Work Schedule:
Monday-Friday, 8:
00AM-4:
00PMWhy you'll love working at enCircle:
We offer a competitive salary starting at $16.
50 per hour plus an exceptional benefits package including:
Health, Dental and Vision Insurance 401(k) and 401(k) Matching Employee Assistance Program, including Access to Chaplain Services Educational Assistance Program STD, LTD, Life, and AD&D Insurance Generous PTO and Paid Holidays Retention Bonus Cell Phone Reimbursement Unlimited Access to Premium Calm App for Staff plus Friends and Family Early access to paid wages with PayActiv Recommended Skills Administration Auditing Billing Databases Friendliness Microsoft Office Estimated Salary: $20 to $28 per hour based on qualifications.
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